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High Performance Service Management

The art of managing customer service.

Course:APM015 Duration: 2 days PDU: 14

Apollo Service Management Workshop

Course Overview:

Service Management is integrated into Supply Chain Management as the joint between the actual sales and the customer. The aim of high performance Service Management is to optimize the service-intensive supply chains, which are usually more complex than the typical finished-goods supply chain. A well run customer service organization will not only save cost, but being able to retain customers and improve business, changing from a cost center into a profit center for an organization.

Course Benefits:

You Will Learn How To

  • Understand quality service culture
  • Gain key skills for quality customer services
  • Address customer different behavior styles
  • Take steps to resolve service breakdown
  • Be able to handle different service processes
  • Understand the CRM and service management applications

Testimonials

“Francis is an experienced and well organized trainer with good understanding of the subject. His unique Project Management tool that is so useful and covers all important aspects of project management.” – Oonagh Chan, Head of Broadcast Division, Hong Kong Jockey Club.

Who should attend?

Professionals at all levels who want to improve their service management skills, improving the customer satisfaction and being able to function effectively in the service management process.

Your International Facilitator:

Francis Hung, Managing Director – Apollo Consulting Group

Francis Hung, P. Eng, MBA, PMP, PRINCE2, ITIL, EIPM is a bilingual professional specializing in portfolio, project and program management and purchasing management. For the past 30 years he has worked with large companies in project and project office managements from the US, Canada and Asia. In particular, his work in the adaptation of project management processes and his creation of earned value management tool to assist business to manage their projects more effectively. Thanks to his years of experience with Nortel, Systek and North America aerospace industries, he brings practical information, an insider’s view of the corporate world, and many live stories (both from his own experience and from her co-workers, vendors, and friends in the corporate community) to match the theory to reality. Francis was a Nortel program manager and senior VP of Systek directing multiple projects simultaneously following the Nortel corporate project management process, which he now applies to his own independent project management consulting business.

Testimonials

“One of the best course I ever recevied, Francis is absolutely a trainer’s trainer.” Helen Liu, VP & Associate, Adfaith Management Consultant, Beijing, China.


Course Content:

Foundation of Quality Customer Service

  • The 5 elements of quality service
  • What are the customer’s quality expectations

Building the Service Culture
Understand the service mission and the service delivery

  • Customer service roles and expectations
  • How does policies and procedures play in the service management
  • What is management role in service management
  • How does the delivery system contribute to the service management process
  • What trainings will be most effective to excel in service management
  • Why are motivation and support vital to the front line staffs

Key Skills for Customer Service Staffs
What every customer service representative should know

  • Effective communication skills
  • What the customers are looking for

Enhancing your communication skills

  • The different kinds of communications
  • What is negative communication and how to avoid it
  • The six C of good communication process
  • The importance of non-verbal communication

Address Customer Needs and Behavior Style
Identifying the essential customer needs

  • The six essential attributes that customers are looking for
  • The four styles of behaviors and strategies in customer service

Resolving Service Breakdown
How to manage the damage

  • What to do what service failing to meet customer expectations
  • The service recovery strategy and process
  • The road blocks to service recovery
  • Dealing with difficult people
  • How to encourage customers to accept the alternate solution

Course Content:

The service management process
The event management

  • Definition of an event
  • Effective service management organization
  • How to prioritize events and why they are important
  • When and how to escalate an issue

The incident management

  • The different levels of incidents
  • How to handle change effectively
  • The 7Rs of change
  • The function of change control board and ECAB

The problem management process

  • Definition of a problem versus events and incidents
  • What is a known error and RFC (request for change)
  • Off-spec versus concession process

Continuous service improvement process

  • CSI in the service management
  • The Deming cycle
  • The 7 steps continuous improvement process
  • Case study and practical exercise

Software Applications in the Service Management

  • Essential CRM functional modules descriptions
  • How to manage service without a CRM
  • How to organize service management using ITIL service application
  • Practical examples and workshop

Call Center Organization and Process

  • The CSR – essentials of first point of contact
  • Requirements for a successful CSR
  • Key skills of a CSR supervisor
  • Collecting and analyzing data in a call center
  • How to achieve good customer satisfaction score


 

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Earn credits from PMI

Apollo course participants can earn professional development units (PDUs) for attending the PMI courses through our partner Protrain China for all Project Management Program courses.