PMO Exchange Forum

This exclusive exchange forum will be the place where you can exchange best practices, benchmark, initiate a network.and more. Presentations from participating companies and ProTrain will address six management tools that are currently being used by PMO teams to help them achieve their operational objectives. Following the presentations there will be opportunities for brainstorming and workout sessions with various workshops sessions to exchange views and benchmark with leading global companies.

The Hong Kong/China region is at the cutting edge of project/program management and we believe that PMO Senior Managers and Directors from different industries have a lot to learn from each other and PTC is proud to create that synergy.

The six management tools that will be addressed during these two days are:

1. Market analysis

2. Feasibility Study

3. TCO (Total Cost of Ownership) / Business Case development

4. PMO (Project Management Office) set-up phases

5. TTM model (Time to Market) for new product development

6. Procurement (Supplier Relationship Management SRM)

The process that we will follow to review each tool will be:

1. Presentation of the tool methodology as per the industry (by PTC)

2.Presentation of their own experience with this management tool by one company participating at the forum

3. Round table discussions by participants on benefits, requirements, issues and challenges

Each company present at the forum is invited to pick one of the 6 tools and prepare a short presentation (30 min. max) on how they are applying it, their results, their issues, any lessons learned and recommendations.

Presentation Topics: One presentation on one of the tools per company

The Majority of projects start with a market analysis to constantly ensure that we are working on the right project a condition to be able to do the project right. As part of a PMO, you need to ensure that the project is still the right one all along its life cycle. In this section we will review a framework that allows non-market professional to structure a market analysis for its project. We will look at the steps and deliverables of a simple market analysis. What tool do you use to keep yourself updated on the latest market trends, market power shift, threat or opportunities, and technology disruption? To evaluate future demands, to assess technology evolution? If you pick this topic, provide an example on how you did it.

Feasibility Study

A feasibility study is a project. There are some fundamentals that need to be cover in order to answer key business questions. In this section we will review a framework that defines what needs to be done. What tool do you use to identify the best solutions to solve problem or to fulfill the needs created from an opportunity? How do you ensure it is a viable or feasible solution that will deliver value to stakeholders? How do you capture requirements? If you pick this topic, provide an example on how you did it.

TCO (Total Cost of Ownership) / Business Case

How do you calculate your cost of ownership? How do you make a decision on TCO versus just using the price of acquisition? What tool do you use to develop business cases? How do you find the cost to use in your business case? If you pick this topic, provide an example on how you did it.

PMO (Project Management Office)

Did you set up a PMO? How did you do it? What is or what where the main challenges? How did you position in thin the company? What is the mandate? What are the roles and responsibilities? What methodology do you use? How do you deploy it? If you pick this topic, provide an example on how you did it.

TTM Model (Time to Market)

In this section we will review a project management life cycle targeted at the introduction of a new product to the market. It is called the time-to-market model. We will review the key components of this framework. Do you have to develop new products or launch new services? Do you have to deliver solutions to the market? What processes or methodology are you using? What decision-making processes with executives support the project? What are he challenges and issues? What are the phases of the project life cycle and the key deliverables for each phase? If you pick this topic, provide an example on how you did it.

Procurement Process

More and more relationships with vendors are affecting the availability of projects resources. The concept of supplier relationship management to managed jointly between PMO and procurement professionals to always have preference over competition on the supply market. How do you find prospect vendors? Do you use E procurement tools? Do you produce RFQ, RFP, IFB, and if so what are the key sections? How do you deal with consultants & contractors? What type of programs do you use to get an edge with suppliers over competitors? If you pick this topic, provide an example on how you did it.